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Revisando si se cumplen las fechas de finalización de tareas. Vigilando si son necesarios más recursos para el cumplimiento de plazos. Controlando si se mantienen los costes durante el proyecto. En un proyecto deberemos controlar distintas variables como la duración, los recursos necesarios para llevarlo a cabo y su coste. Por ejemplo si planificamos un proyecto para el desarrollo de una aplicación, este tendrá una fecha de entrega y un presupuesto que deberemos respetar. Gracias a la planificación y posterior seguimiento del proyecto podemos evitar incumplir plazos o desviaciones del presupuesto inicial. La falta de planificación suele ser causa de retrasos, aumento de costes y baja calidad en muchos proyectos. Ventajas: Planificar conlleva beneficios. Existen herramientas y metodologías para administrar adecuadamente los costes y nuestro tiempo. Las habilidades para gestionar proyectos se pueden desarrollar. El tiempo es un recurso democrático, todos tenemos el mismo. Si realizamos un seguimiento del desarrollo de nuestros proyectos, podemos aprender de nuestros errores. Breve introducción a las fases de un proyecto. Ms Project es una herramienta muy avanzada. Su inclusión como herramienta ofimática puede llevarnos a equivoco pues se adapta tanto a trabajos personales y de PYMEs como a grandes proyectos de empresas. Así que estás ante una gran herramienta, aprovéchala para para planificar y realizar el seguimiento de proyectos de manera óptima! Las fases previas en la gestión de proyectos son: Definición de los objetivos del proyecto. Estudio de la viabilidad del proyecto. Estimación del tiempo, coste y esfuerzo requeridos. Planificación temporal. Seguimiento y adaptación a los cambios. Utilizaremos Ms Project 2. Conforme el proyecto vaya avanzando actualizaremos periódicamente el proyecto con datos reales. Si alguna tarea se sale del calendario previsto tendremos que reorganizar las tareas o reasignar recursos para solventarlo, o hacer reestimaciones más concretas. Para llevar a cabo esta gestión, Ms Project combina varias técnicas para estimar la duración de un proyecto, el diagrama de Gantt, el diagrama de PERT (Programme Evaluation and Review Technique) también conocido como diagrama de red, está basado en cálculos estadísticos y el Método de la ruta o camino crítico CPM, que estudiaremos con mayor detalle en siguientes capítulos. 6.- ¿En qué consiste un Proyecto? Un proyecto es una actividad planificada a priori orientada a la consecución de unos objetivos de manera eficiente. Para llegar a nuestra meta tendremos que contar con recursos que pueden ser tangibles como los recursos económicos o los recursos humanos e intangibles como el tiempo, la experiencia, prestigio de la compañía, conocimiento, etc. Un proyecto suele estar comprendido por una fecha de inicio, una serie de etapas intermedias y un fin. En él se expondrán las tareas, plazos de ejecución y costes. Existirán tareas que se realizarán paralelamente y otras que no podrán comenzar hasta que no termine la fase previa. Por eso una demora en una fase anterior provoca desajustes en las etapas posteriores. Hoy en día se utiliza software precisamente para recalcular al instante cualquier variación en los plazos de ejecución. El proyecto por definición ha de tener previamente descritas todas las operaciones, luego vendrá la etapa de ejecución, con sus desviaciones y soluciones bien sobre la marcha o fruto de los controles del proceso. Para realizar un proyecto bien estructurado recomendamos seguir el conjunto de pasos, que estudiaremos a continuación…“Dirigir bien, es hacer que los demás tengan éxito.” 7.- Fases de gestión. Las fases claves en la gestión de proyectos son: 1. La definición de la finalidad del proyecto, establece el ámbito y objetivos del mismo. Suelen realizarse entrevistas con el cliente para definir necesidades y objetivos a alcanzar. En esta fase aún no se tienen cuentan factores como la duración del proyecto, costes etc. Estudiar la viabilidad del proyecto, para ver si es realizable. Hay que considerar las posibles estrategias de solución, analizar riesgos y si la ejecución del proyecto es rentable. Estimar el tiempo, coste y esfuerzo requeridos. Podemos estimar basándonos en nuestra experiencia, aunque existen técnicas y métodos de estimación, como el método Delphi o las técnicas de descomposición. Planificación temporal, para asegurarnos que podemos cumplir los objetivos y plazos fijados. Plasmaremos en MS Project las fases y tareas del proyecto, con sus duraciones, relaciones, recursos y costes basándonos en las estimaciones. Esta planificación nos servirá de guía para iniciar el proyecto. Cuando comienza la ejecución del proyecto entramos en la fase de seguimiento y adaptación a los cambios. Ciclo de vida de un proyecto: Clic en la imagen para ampliar 8.- Estructurar un proyecto. Mediante una reunión inicial de coordinación con los responsables de proyecto fijaremos las directrices del proyecto. |
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November 2017
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